We recently helped our corporate client deliver their annual roadshow across six of their UK regions. Previously, the regional PA’s would source the venue and then we would be tasked with providing and producing the staging, set, sound, lighting and visual requirements for all destinations. 2018 proved too challenging for the client as some of the venues couldn’t accommodate the required stage and set. So it was agreed to hand everything over to us to organise on their behalf. This included sourcing suitable venues and negotiating costs to help best meet each region’s budget.

We sourced numerous venues within each region, checked availability and then personally visited each venue to check room dimensions, menu choices, accommodation, logistics etc before putting suitable options to our client. Once all six venues were confirmed, we worked closely with our client leading up to the roadshows to ensure all plans, objectives and aspirations were achieved in advance. Along the way, we had regular update meetings with our client.

The weeks of the roadshows, we would arrive the evening before to install the staging, set, sound, lighting and video production. Each roadshow would end mid-afternoon where the PPP team would then de-rig, load up and move onto the next destination to set up the evening before the next roadshow region.

Having Pete Pinnington Productions look after everything including venue finding, planning and pre-production, left our client to remain focused on their day to day workload. Saving them time and stress. If you would like one supplier to help you source suitable venues, organise and deliver your conference or roadshow then get in touch with us to discuss further.